We were absolutely thrilled to have Botella (cocktail) bar at our wedding. Their stunning converted horsebox bar looked incredible and became such a charming feature of the day. The cocktails were unbelievably delicious — our guests couldn’t stop talking about them! Ebony and (Emily) went far beyond their promise. They were warm, friendly, and so professional from start to finish. We loved having the option to create bespoke cocktails just for our wedding, which made everything feel even more personal and special.
Liv and Will
The Guest's Bar
Let your guest's take the reigns
The Guest's Bar is an excellent package choice for those wanting to offer fantastic drinks to their guests whilst keeping an eye on the budget. This pay as you go option enables your guests to have their fill of drinks of their choice from your customised menu on their own dime. Think of it like a pub, your guests simply go up to the bar, order and pay for their own drinks. All of the fanfare, none of the cost.
Let's get this party started!
Hit us up
Get in touch to let us know that you'd like us to provide the drinks at your event and that you'd like a Guest's Bar. Don't forget to tell us how many people are coming, where your event is, the vibe you're going for, and the type of event. Once we've confirmed that we're available on the date and time of your event we'll ask for a £350 save the date deposit. This deposit is refunded after the event, provided that the minimum spend is met.
Minimum Spend - the minimum spend for all packages:
£1300 up to 60 guests
£1800 up to 90 guests
£2600 up to 130 guests
We cannot solely cater events with more than 130 adult guests but can work alongside other bars - we have a couple on call who we have worked closely with before.
Please note that minimum spends may alter based on product pricing, and inflation, if your booking is more than 12 months away, we update our minimum spends in January of each year. We will give plenty of notice of any alterations.
If the Guest's Bar fails to take the minimum spend (inclusive of the deposit payment already made), we ask that you agree to make up the difference, we will send you a post event invoice reflecting this.
Any pre event invoices, not inclusive of the save the date deposit, must be settled no less than 14 days pre-event. Any post event invoices must be settled no less than 14 days after the invoice is sent.
Site Visit and Requirements
How we roll
We'll agree a time and date for a site visit - this is an opportunity for us to take a look at where you'd like the bar placed and check that our requirements are met.
We may require a second site visit nearer the event date to confirm access (e.g if we visit during winter and the event will take place on grass in the summer), we'll discuss this with you in the initial site visit.
For your event to run smoothly we need:
- To be able to fit our bar being towed by a large vehicle (a van or an SUV) into the area that you wish for it to be placed. It is sometimes possible to tow it in and then manually place it if it is in an awkward position but we cannot tow it over metal edging or down steps, send us photos of the area if in doubt but we can confirm at the site visit.
The bar is 528cm long when in situ, 300cm wide when in situ - and 260cm wide when being towed.
- A standard 13 amp 220 volt power supply within 40 metres of the bar of which we require sole use of four plug sockets. If there are multiple uses of electricity e.g a band, lights display etc, and the electrical output is less than the 9500w we need to power our bar then our industrial ice machine will not operate and we will need to purchase ice elsewhere, you will be invoiced for the purchase and this will delay us from serving drinks.
We can hire a 12kw generator at an extra fee if needed. We have a voltage tester that we will use to test the voltage ahead of turning our bar electricity on to protect our equipment and your fuses.
- Somewhere close to the bar for us to park at least 2 vehicles (more in the case of larger events as we'll have more staff travelling over). We will need access to our vehicles (they must be able to leave) throughout the event to restock the bar and for safety purposes. You will inform us if this is an issue.
- Access to fresh drinking water within 30 metres of the bar site that has good water pressure.
- The site for the bar must be reasonably flat (if in doubt send us photos before any deposits).
- Reasonable access to dishwashing facilities where they are available.
- A steady 4G (or better), or WIFI connection in the exact area that the bar will be situated, our card machine requires an internet connection.
- Suitable drainage for disposal of spoiled water.
- Where there is no suitable location for bar refuse inclusive of recycled materials such as glass bottles and recyclable plastics, and non-recyclable materials such as organic matter, paper straws and other waste - there is a removal fee of £5.50 per black sack of waste.
Extras
Let's make this all about you
Welcome drinks - let's get celebrating with a glass of something delicious. A popular upgrade here is for bottomless welcome drinks.
Table wine - keep their glasses full with a carefully chosen glass of wine or three.
Table water - tap in glass bottles, bottled still spring or sparkling water.
Glassware for tables and toasting - if you require us to serve drinks after caterers have served a meal (some weddings prefer we begin after the wedding breakfast has concluded), please confirm the caterers are supplying glasses for the table and for toasting. If they are not, we can organise glasses as an extra.
Toasting bubbles - chin chin to the wonderful words your loved ones have to say about you with a glass of fizz - prosecco or champagne, depending on your budget.
Happy hour - avoid the post wedding breakfast lull with an hour or two of bottomless signature cocktails on offer to your guests. This always gets the party started.
Personalise - rename your favourite cocktail for the night, add a specific drink or two to the menu, have a signature cocktail created for you and your partner. Our casa (horsebox), es su casa.
Fancy glasses - crystal glassware can be provided at an extra cost and if the venue permits. We provide reusable plastic, glass effect, glassware as standard. Please be aware that some venues do not allow glass glassware for safety reasons.
Kegs - we can provide kegs of beer, cider, or ale. The hire for this equipment and the products will be added to your pre-event invoice.
Mixed drinks, shots and spirits - please bare in mind that we don't offer mixed drinks unless you specifically request them on the menu, we are but a horsebox at the end of the day so we don't have surplus stock at the ready - just let us know ahead of time if you want to add 'Rum and Coke' or 'Vodka and Lemonade' to the menu and we'll make sure it's there for you and your guests.
Specific spirits and bottles - if you want to toast with a Macallan with the bridal party, open a favourite Champagne with the MOTB, share a favourite tipple quietly as a new couple amidst the chaos, then just let us know and we can source and prepare it for you.
If any of these extras appeal, or you have something else in mind to complete your vision of the day, please inform us as soon as possible and no later than 14 days pre-event.
Always Included
This isn't our first rodeo
The Botella fully equipped and converted vintage horse box bar for the duration of your event.
Bar decorations appropriate for your event.
A fully trained mixologist and their experienced bartender(s) appropriate to the number of guests attending your event (extra experienced mixologists, bartenders and waiting staff can be provided on request).
Seasonal drinks menu with options to customise (as in extras). We recommend 4 cocktails and 1 mocktail being offered to keep queue times low but this can be adapted to your needs.
High quality reusable glass effect plastic cocktail appropriate glasses provided for use from our bars only (to be returned at the end of the event). If necessary, biodegradable disposable glasses and straws can be used instead - we switch to these as standard for the final 30 minutes of service. Included in all packages except dry hire.
A temporary events notice to allow the sale of alcohol at your event.
No mess, no fuss. We take everything away with us.
Eco friendly, single use plastic free and animal-product-free materials and products.
Card payment system - card/contactless only (if required) as we are cashless to aid with wait times.
Terms, Conditions and Policies
Supply:
You agree that we are the sole provider of beverages at your event during the hours that Botella has been hired for, unless previously notified. Guests will not bring their own beverages for their and others consumption. This includes consumption of drinks from a private house / location. If we discover that this is not being complied with there is a flat fee of £650.
Staffing:
We will bring enough staff to ensure your guests do not have an unreasonable wait for a drink - as explained in the package details above.
The use of our staff for tasks unconnected to our services must be agreed by us.
Our staff take undisturbed 30 minute breaks alternately every 4 hours.
We reserve the right to refuse the sale or distribution of beverages to individuals who do not treat us or our members of staff with respect, abusive behaviour will result in police action.
General Supply of Alcohol:
You must inform us whether a Temporary Entertainment Notice is required for the event at the time of booking. We will apply to the local authority for this notice where one is required. You agree to cover the fee - currently £21.
We will not serve alcohol to anyone we suspect to be under 18 years old, and use the 'Challenge 25' system meaning some guests may require ID. This applies to all events.
Coverage:
Botella covers South East England, our base being in Etchingham, East Sussex. If the event is outside of East Sussex or Kent there will be a mileage fee included in your quote to cover our travel costs.
Damage:
Broken, damaged and/or lost glasses and/or equipment are charged at the following rates;
Shot - £2.00,
High-ball, Half-Pint, Wine, Flute & Tumbler - £3.00,
Gin, Margarita, Hurricane, Coupe & Martini - £4.00,
24 litre ice buckets - £25,
small ice buckets - £12,
fold up bar table - £100,
cream gazebo - £200
You agree that any damage inflicted upon Botella property including but not limited to the horse box bar including the ramps, bar equipment, decks, staff property and vehicles, will be covered by you, the hirer, so in as far as you are reasonably at fault.
You agree to ensure any items we lease or hire on your behalf, (glasses or otherwise,) are returned to us in the same condition as we supplied them. You agree to pay any penalties or surcharges if items are not returned to us or returned damaged.
Cancellation:
If you cancel your booking following confirmation we reserve the right not to refund your deposit.
If you cancel within 6 weeks of the event, you agree to pay us the minimum spend for the bar.
If we are able to get another booking on your date we will waive the minimum spend fee.
Your Conduct:
You agree to treat all members of staff with respect.
You agree to not enter the horse box or touch any equipment/glassware that has not been handed to you.
You agree to take care not to damage any Botella property.
You agree that the area surrounding the bar will be cleared of people following the agreed end of service time to allow bar staff to pack away safely and efficiently. Please do not allow anyone to help with this process, we’ve got it!
Please take note that we offer freshly prepared and elaborate drinks, these take a little longer to prepare than a pint, we appreciate your patience as we make some magic.
Contract:
You agree to allow us reasonable use of photographs and videos taken by us at your event on social media to promote our business. We will gain the consent of any persons in the photos / videos.
Any amendments, additions or removals of services and/or extras after 14 days pre-event is not possible.
We ask that you let us know the details of any/all vendors involved so that we can liaise with them ahead of the event date, inclusive of photographers, caterers, etc.
You consent to us storing your details in line with current legislation.
The submission of your save the date deposit is taken as your agreement of these terms and conditions.
